Streamline Your Promotional Products Ordering System and Reduce Costs:

Getting promotional products to members, sales representatives and different locations can be logistically difficult at times. Plus, the need to dedicate more people within your organization sort out the logistics, coordinate deliveries, and place orders can be time consuming and costly. Factor in the paperwork, time involved with consolidating orders and putting everything together for accounting, and you can have a process that is more involved than it needs to be.

Simplify the process:

Powertex has devised a simple solution for our clients to simplify and streamline this process. Through utilizing an online order process, Powertex has helped several of our clients more effectively order, organize and distribute the promotional items where and when they need them.

The premise is simple: set up a digital order form where all information is submitted to one central location, where all sides can see pending orders, make modifications, approve/deny orders, and check the status of the order fulfillment process. By entering the information in one location, the risk of entry errors is significantly reduced due to the lack of data re-entry necessary.

Promotional Products Order Form Example

The order form can be accessed from any location by any approved member of your staff who can place an order 24 hours a day, 7 days a week. The form can be customized to gather any important data you may need; including sales representative’s numbers, coupon codes, territory numbers, etc. The team member simply signs up online, enters their information, and orders the promotional products they need. The data, along with the order information and delivery location information, is passed to the database. An order confirmation email is sent, and then (if necessary) the electronic approvals are made. After the approval process, the order is sent directly to production. If a custom imprint is necessary, the artwork order is produced, and the fulfillment process started.

During each step of the production and delivery process, the individual order status is updated and visible in the back end through each stage; pending orders, batched, art complete, produced, shipped. Inventory reports and orders per customer can be run as well at any point in time, thus giving the whole fulfillment process accountability, and making customer service requests easier by providing order status reports at a glance.

Invoicing and billing is simplified as well. Once the order has been placed, produced and fulfilled, the billing information can be either consolidated, or separated based on what your needs may be. The billing information is then sent to the proper location.

Powertex Promotional Item Distribution

Though the use of an online ordering system, the process of managing, ordering, and fulfilling promotional items can be significantly streamlined. Take the labor and cost out of managing your promotional products program with a centralized ordering and tracking solution from Powertex. We can build your organization a customized solution that fits your needs and gives you the information you need to ensure a smooth workflow, thus ensuring savings in both time and money. Give us a call today at (800) 588-7111, or email us at
customerservice@powertexgroup.com. To learn more visit us at: http://www.powertexgroup.com.